Renihan Board Minutes - January 20, 2020 Meeting called to order at 12:50 pm by Paula Bettis Paula started that overall the plowing has improved but there are still some complaints as it is not being done as well as it should. Complaints have been raised by Unit 24, 95 and 97. There also was an question raised by owner of Unit 95 regarding who pays for what. The net is RMCA has a $5,000 deductible that is the responsibility of the unit owner. At the January 13, 2018 annual meeting Tim Guaraldi of Guaraldi Insurance Agency explaining how this all worked and encouraged owners to get the appropriate coverage at about $50 to $60 per year. Paula will follow-up with Kathy to make sure we have this right. Scott Meyers indicated as a service to all he would distribute notices to all units not just to those in building 8 regarding violations. Paula asked to have the minutes approved. Arnold Martens so moved seconded by Marge Decato. Richard Balagur reported that he is not satisfied with the financials from the last 3 months and will include his finding in a letter the lawyers will be asked to send to TPW / Evergreen Election of Officers was completed for 2020 and Scott is the President, Kathy Sals is the Vice President, Arnold is the Secretary and Richard is the Treasurer. Note: Due to a miscount it was determined that Zhixgan Cao not Kathy had the number of votes needed to be elected to the board. This was corrected a few days after the meeting. Paula is now the Vice President and Zhixgan Cao has joined the board. Paula reported that the insurance check for $10,000 to RMCA that Evergreen had was returned to RMCA insurance carrier as the Owner of Unit 31 put forth the claim and they should not have done so. Servpro is making noise that RMCA owes them money. However, this is not our contract and they need to work things out with the Unit Owner. Basically Servpro gave the Unit Owner incorrect information. Paula asked for an update of the mini split AC installation from Arnold and Dawn Maddeline. Both reported no progress to date. Arnold indicated that by-laws would need to be amended to include indicating location / size of outdoor compressor / condenser as well as type of pad and some type of outside cover along the wall. More to come at next meeting. Paula reported that Weston Thayne and Jerry had taken the sheet rock off the wall between Units 95 and 96. The question they had was who responsible to fix and pay. It was agreed that Weston would bill RMCA for work done on January 6th. Scott has the same issue with Units 125, 126, and 127. Discussions were around RMCA paying for this as well as we can't leave the walls open. Replacement of carpet, etc. is up to the owner / renter. Arnold and Richard recommended that Theron Tewksbury owner of TNT to purchase a portable shed for a max of $750 and put it to the right side of the current fixed shed. RMCA will not insure and Theron would need to put it up each Fall and take it down each Spring at his expense. Board approved and Arnold to communicate this to Theron. By-laws have been consolidated and need to be put on the site. Paula will make sure this happens. Paula is sending parking violations to owners via E-mail. She will track multiple violations by car / individual so that two separate violations by the same unit caused by different vehicles will not cause an escalation in fines. Arnold reported that Weston would consider being the property manager if the duties were not as extensive as outlined. Board to work on refining the requirements an allowing Richard to rebid. Board meetings are scheduled for February 20, 2020, March 18, 2020 and April 22, 2020. Scott needs to schedule the rest of the year. Paula and Scott will do a walk thru of the buildings before next meeting. Meeting adjourned.